Cookies Policy
COOKIES POLICY COOKIES POLICY Introduction This Cookies Policy explains how and why we use cookies and similar tracking technologies on our website. It is designed to be transparent and to provide you with clear information about your choices, in compliance with the Cyber and Data Protection Act [Chapter 12:07] of Zimbabwe. This policy should be read in conjunction with our main Privacy Policy, which provides further details on how we handle your personal information. What are Cookies? Cookies are small text files placed on your device to collect standard internet log and visitor behaviour information. They are used to make websites work more efficiently and to provide reporting information to the school. Why We Use Cookies (Purpose of Processing) Under Section 13 of the Act, data must be collected for explicit, specified, and legitimate purposes. We use cookies to: Ensure the website functions correctly (Essential Cookies). Analyse website traffic and usage patterns to improve our digital services (Analytics Cookies). Remember your preferences, such as language settings (Functional Cookies). Lawful Basis for Processing Consent: For non-essential cookies (analytics and functional), we rely on your affirmative consent. Legitimate Interest: For essential cookies necessary for the operation of the website, processing is based on the school’s legitimate interest in providing a functional digital platform. Categories of Data Collected Through cookies, we may process the following Personal Information: Online identifiers (e.g., IP addresses). Device type and browser information. Browsing history and interactions with our website. Your Choices: Managing Consent Upon your first visit to our website, you will be presented with a clear cookie banner. You will be asked to give your consent for the use of non-essential cookies. You are free to accept or decline these cookies. In accordance with the Right to Consent Guidelines, we ensure that: Active Opt-In: You must actively “opt-in” to non-essential cookies. We do not use pre-ticked boxes. Unbundled Consent: Your agreement to cookies is separate from other school terms and conditions. Right to Withdraw: You have the absolute right to withdraw your consent at any time through our cookie settings banner or browser settings. Withdrawal is free of charge and as easy as giving consent. Data Retention and Recipients Retention: Cookie data is kept in an identifiable form for no longer than necessary to fulfil the purposes outlined above. Third-Party Recipients: We share anonymized analytics data with Google Analytics. We have a Data Processing Addendum in place to ensure they maintain strict security measures. Data Subject Rights As a website user, you have the right to: Be informed of how your data is used. Access the information we hold about you. Object to processing for marketing purposes. Rectify or delete inaccurate data. Updates to This Policy We may update this Cookies Policy from time to time to reflect changes in technology, legislation, or our data processing practices. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically. Contact Details If you have questions about this policy, our use of your personal data or wish to exercise your rights, please contact our Data Protection Officers (DPOs): – School Name: St George’s College and Hartmann House Preparatory School – DPOs: Chauya Isaac, Muhuru Loveson, Ziyageba Collen – Email: compliance@stgeorges.co.zw – Phone: +2638677020314 / 9 – Address: 3 Borrowdale Road, Harare, Zimbabwe
Privacy Notice
PRIVACY NOTICE Privacy Notice This Privacy Notice explains how St George’s College and Hartmann House Preparatory School (“we,” “us,” or “our”) collects, uses, shares, and protects the personal information of our learners, parents/guardians, staff, and website visitors. We are committed to protecting your privacy and handling your personal information in compliance with the Cyber and Data Protection Act [Chapter 12:07] (the “Act”) and its associated regulations. This notice applies to personal information collected by us directly from you or from other sources. Who We Are and Our Legal Status St George’s College and Hartmann House Preparatory School is a data controller as defined by the Act, meaning we determine the purposes and means of processing personal information. We are regulated by the Data Protection Authority (Postal and Telecommunications Regulatory Authority of Zimbabwe – POTRAZ) and hold a valid data controller licence. What Personal Information We Collect We may collect and process the following categories of personal information as defined in Section 3 of the Act: – Personal Identifiers: Name, address, date of birth, contact details (telephone number, email address), national identification number, and student number. – Educational Information: Academic records, class schedules, attendance records, disciplinary records, and progress reports. – Health Information: Medical history, allergy information, special educational needs, and information about physical or mental health. – Demographic Information: Gender, race, or ethnic origin. – Family Information: Details of parents, guardians, and emergency contacts. – Correspondence: Any communications with the school, including emails and letters, which relate to home and family life. – Technical Information (from website visitors): IP address, browser type, and device information. – video images and audio (if applicable) through campus CCTV. How We Collect Your Information We collect personal information in several ways: – Directly from you (or your parent/guardian if you are a child): When you enrol at the school, fill out forms, attend meetings, or communicate with us. – Indirectly: From other sources, such as previous schools, healthcare providers, or when information is provided for historical, archival, or educational purposes as permitted by the Act. – Automatically: Through our website using cookies (where permitted) and Google Analytics. – Campus wide CCTV Why We Collect and Process Your Information (Lawful Basis) Under the Act, we must have a legal justification for processing your personal information. The purposes for which we use your data include: – To provide and manage educational services: This includes maintaining academic records, managing school operations, and communicating with parents and students. This is often for the performance of a contract or legitimate interests. – To ensure safety and well-being: This includes managing health and safety protocols, providing pastoral care, and ensuring a secure environment for learners. This is often necessary to protect the vital interests of the data subject. – To comply with legal obligations: This includes reporting data to government authorities (e.g., for education statistics or public health) as required by law. Special Note on Processing Children’s Data: Under the Act, a “child” is any person under the age of 18. A parent or legal guardian may exercise the child’s data protection rights on their behalf. Sharing Your Information We may share your personal information with data processors (see Appendices for a list of our data processors) for the purposes described above: – Service Providers: Third parties who provide services on our behalf, such as payment processors, IT support, or cloud storage providers. – Health Professionals: For the provision of care or medical treatment in the best interest of the data subject, under the supervision of a health professional. – Legal and Regulatory Authorities: Where required by law, for the prevention of crime, or to comply with a legal obligation. – Other Educational Institutions: For the transfer of records (e.g., when a student transfers to a new school or for sporting and cultural Activities, see Appendix B for a list of other educational institutions we share personal information with). We do not sell your personal information to third parties. Transborder Data Flows We may transfer personal information to third parties in countries outside Zimbabwe (e.g., for data backup or using cloud-based services). We will only make such transfers if an adequate level of protection is ensured for the data in the recipient country or international organisation, or if one of the specific exceptions under Section 29 of the Act. See Appendix A for Cloud Service Providers we share personal information with. Data Security and Breach Notification We have implemented appropriate technical and organisational measures to protect your personal information from unauthorised access, loss, or destruction, as required by Section 18 of the Act and Regulation 16 of S.I. 155 of 2024. We are required by law to notify the Data Protection Authority (POTRAZ) of any security breach within 24 hours of becoming aware of it. If the breach poses a high risk to your rights and freedoms, we will also notify you as soon as possible and within 72 hours. Your Data Subject Rights Under the Act, you or your parent/guardian (if you are a child) have the following rights regarding your personal information: – Right to be Informed: You have the right to know how your data is being used (as outlined in this notice). – Right of Access: You have the right to request access to the personal information we hold about you. – Right to Object: You have the right to object to the processing of all or part of your personal information. – Right to Rectification: You have the right to request the correction of false or misleading personal information. – Right to Deletion: You have the right to request the deletion of false or misleading data about you. To exercise any of these rights, please contact our Data Protection Officer (DPO) using the details provided in Section 11. Data Retention We will retain your personal information only for as long as necessary to fulfil the purposes it was collected for, including for legal, accounting, or reporting requirements. Our retention periods are in
Privacy Policy
PRIVACY POLICY Navigation Subjects Offered at Form 1 & 2 Level Subjects Offered at IGCSE Level (Form 3 & 4) Subjects Offered at A Level (Lower & Upper6) What this Privacy and Cookie Policy Covers This Privacy Policy covers St George’s treatment of personally identifiable information that St George’s collects and receives when you are on the St George’s site, and when you use St George’s services and personally identifiable information that St George’s business partners share with St George’s. The policy also gives information about cookies; St George’s and third parties’ use of cookies; and how you may disable such cookies. This policy does not apply to the practices of companies that St George’s does not own or control, or to people that St George’s does not employ or manage. Information Sharing and Disclosure St George’s will not sell or rent your personally identifiable information to anyone. St George’s may send personally identifiable information about you to other companies or people when: We have your consent to share the information; We need to share your information to provide the product or service you have requested; We need to send the information to companies who work on behalf of St George’s to provide a product or service to you; (Unless we tell you differently, these companies do not have any right to use the personally identifiable information we provide to them beyond what is necessary to assist us.); or St George’s may transfer information about you if St George’s acquires, or is acquired by or merged with, another entity. In this event, St George’s will notify you before information about you is transferred and becomes subject to a different privacy policy. Cookies St George’s may set and access St George’s cookie on your computer. St George’s uses web beacons to access our cookies within our network of web sites, in connection with St George’s products and services. Posting on publicly accessible areas A publicly accessible area is any area of St George’s that is accessible by the general public and may be indexed by search engines. St George’s offers you the opportunity to post, submit and exchange content and information on publicly accessible areas, such as your website pages. You should exercise caution if you choose to disclose personally identifiable information in a publicly accessible area. Remember that this information may remain indefinitely in the publicly accessible area of the Service. Also, depending on the particular Service, other users may also be able to view two or more of your individual postings collectively. You are solely responsible for any personally identifiable information that you disclose and disseminate on publicly accessible areas. If you have a concern about any personally identifiable information you have posted on any publicly accessible areas and are unable to delete or edit it, please refer your query to us. Confidentiality and Security We limit access to personal information about you to employees who we believe reasonably need to come into contact with that information to provide products or services to you or in order to do their jobs. We have physical, electronic, and procedural safeguards that comply with our legal obligations to protect personal information about you. Changes to this Privacy Policy St George’s may amend this policy from time to time. If we make any substantial changes in the way we use your personal information we will notify you by posting a prominent announcement on our pages. Questions or SuggestionsIf you have questions or suggestions please send your to suggestions to us using the online form provided.
Terms of Use
TERMS OF USE Navigation Subjects Offered at Form 1 & 2 Level Subjects Offered at IGCSE Level (Form 3 & 4) Subjects Offered at A Level (Lower & Upper6) St George’s College Website Terms and Conditions (1) Introduction The website www.stgeorges.co.zw(“Website”) is provided by St George’s College, Harare, Zimbabwe. The following terms and conditions govern your use of the Website whether as a guest or registered user. By using the Website, you accept these terms and conditions in full. If you disagree with any part of these terms and conditions, you must not use the Website. The Website uses cookies. By using our Website and agreeing to these terms and conditions, you consent to our use of cookies in accordance with the terms of our Privacy Policy. (2) Licence to use websiteUnless otherwise stated, St George’s College or our licensors own the intellectual property rights in the Website and material on the Website. Subject to the licence below, all these intellectual property rights are reserved.You may view, download for caching purposes only, and print pages from the Website for your own personal use only, subject to the restrictions set out below and elsewhere in these terms and conditions. You must not: (a) republish material from the Website (including republication on another website or any other platform in any manner, medium or format now known or hereafter developed);(b) sell, rent or sub-license material from the Website;(c) show any material from the Website in public or otherwise make any such material available to the public;(d) reproduce, duplicate, copy or otherwise exploit material on the Website for a commercial purpose whatsoever;(e) edit or otherwise modify any material on the Website; or(f) redistribute material from the Website except for content specifically and expressly made available for redistribution (such as the St George’s College newsletters and other publications), which may only be redistributed in accordance with St George’s College’s instructions or guidance. (3) Acceptable useYou must not use the Website in any way that causes, or may cause, damage to St George’s College or its affiliates (including their reputation or goodwill) or the Website or impairment of the availability or accessibility of the Website; or in any way which infringes any rights of a third party (including rights of privacy and copyright), is otherwise unlawful, illegal, fraudulent or harmful, or in connection with any unlawful, illegal, fraudulent or harmful purpose or activity. You must not use the Website to copy, store, host, transmit, send, use, publish or distribute any material which consists of (or is linked to) any spyware, computer virus, Trojan horse, worm, keystroke logger, rootkit or other malicious computer software. You must not conduct any systematic or automated data collection activities (including without limitation scraping, data mining, data extraction and data harvesting) on or in relation to the Website without the express prior written consent of St George’s College. You must not use the Website to transmit or send unsolicited commercial or non-commercial communications.You must not use the Website for any purposes related to marketing without our express prior written consent. (4) Accessing the WebsiteAccess to the Website is permitted on a temporary basis, and St George’s College reserves the right to withdraw or amend the service provided on the Website without notice (see below). St George’s College will not be liable if for any reason the Website is unavailable at any time or for any period. Access to certain areas of the Website is restricted. St George’s College reserves the right to restrict access to other areas of the Website, or indeed the whole Website, at its discretion. If we provide you with a user ID and password to enable you to access restricted areas of the Website or other content or services, you must ensure that that user ID and password is kept confidential. We have the right to disable any user ID or password, whether chosen by you or allocated by us, at any time, if in our opinion you have failed to comply with any of the provisions of these terms of use. You are responsible for making all arrangements necessary for you to have access to the Website. You are also responsible for ensuring that all persons who access the Website through your internet connection are aware of these terms and that they comply with them. (5) User generated contentIn these terms and conditions, “your user content” means material (including without limitation text, images, audio material, video material and audio-visual material) that you submit to the Website, for whatever purpose.You grant to St George’s College a worldwide, irrevocable, non-exclusive, royalty-free licence to use, reproduce, adapt, publish, translate and distribute your user content in any existing or future media. You also grant to us the right to sub-license these rights, and the right to bring an action for infringement of these rights. Your user content must not be illegal or unlawful, must not infringe any third party’s legal rights, and must not be capable of giving rise to legal action whether against you or us or a third party (in each case under any applicable law). We have the right to disclose your identity to any third party who is claiming that any material posted or uploaded by you to the Website constitutes a violation of their legal rights, or of their right to privacy. You must not submit any user content to the Website that is or has ever been the subject of any threatened or actual legal proceedings or other similar complaint. We reserve the right to edit or remove any material submitted to the Website, or stored on our servers, or hosted or published upon the Website. Notwithstanding our rights under these terms and conditions in relation to user content, we do not undertake to monitor the submission of such content to, or the publication of such content on, the Website. (6) Information about you and your visits to the WebsiteWe process information about you in accordance with our Privacy Policy. By using the Website,